Vn 2022 111 Project Coordinator, Qatar Processing Site (p3) Doha, Qatar job from IOM Internationale Organisation für Migration in Doha, Qatar

Sunday 8th, May 2022

IOM Internationale Organisation für Migration

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Project Management / Event / Program Management

IOM Internationale Organisation für Migration is a reputed company based in Doha. We are looking for talented professional from the field of Project Management / Event / Program Management to join our team as Vn 2022 111 Project Coordinator, Qatar Processing Site (p3) Doha, Qatar.

The United States Refugee Admissions Program (USRAP) operates world-wide with a target of

providing resettlement opportunities to thousands of refugees each year. IOM provides a range

of services and support to the USRAP including, but not limited to, case processing, migration

health assessments, cultural orientation training, organized transportation and administration of

a travel loan and collections program. The Department of Operations and Emergencies (DOE),

specifically the Resettlement and Movement Division (RMM), has the organizational

responsibility to provide direction, oversight, and guidance to IOM’s global support to all

resettlement programs.

Under the United States Refugee Admissions Program (USRAP), the Resettlement Support

Center Middle East North Africa (RSC) provides critical support and processing services for

resettlement to the US. As part of an MOU between IOM and the US State Department Bureau

for Population Refugees and Migration (PRM), IOM manages the RSC for the Middle East and

North Africa (MENA). RSC MENA prepares applications for adjudication by and provides

support to visiting US Citizenship and Immigration Services (USCIS) officers, facilitates security

and medical screenings, provides information about arriving individuals to resettlement agencies

in the US and offers Cultural Orientation (CO) training to individuals departing for the US.

Under the direct supervision of the USRAP Site Lead, Qatar Processing Site in Doha, Qatar,

and the overall supervision of the Project Manager, RSC MENA the successful candidate is

responsible for Compliance, Communications and Cultural Orientation activities for RSC

MENA-Qatar Processing Site Operations.

Core Functions / Responsibilities:
1. Provide daily management and supervision of all RSC processing activities and RSC staff

working at the USRAP Processing Site including hiring and providing training and technical

assistance, assigning duties, and giving feedback to staff members on their performance on a

regular basis.

2. As requested by the Project Manager and Deputy Project Manager, RSC MENA, and in

coordination with the Project Coordinator, RSC MENA-Qatar processing Site Operations,

support field team activities outside of Doha, Qatar.

3. In coordination with the Project Manager and the Deputy Project Manager, liaise with IOM

Qatar and external partners in Qatar, including US agencies, US Embassy management, the

United Nations High Commissioner for Refugees (UNHCR), and relevant NGOs, contractors,

and other

governments to ensure the success of RSC activities in Qatar

4. Act as the primary liaison with the US Embassy AAU Consular Affairs Division. Promote

positive and clear communication between the US Embassy in Doha, Qatar, and RSC staff

members in Qatar. Keep RSC and management for RSC MENA in Jordan and USRAP

management in Qatar well-informed on the dialogue at the Processing Site.

5. Ensure the Project Manager, RSC MENA and the Deputy Project Manager, RSC MENA are

aware of the daily activities of IOM staff members in Qatar, including, but not limited to,

providing summaries of circuit ride or interview schedules, numerical and thematic processing

goals, daily processing targets and achievements, standard operating procedures, information

on USRAP Qatar policies and information or clarification on issues with individual cases or

circuit ride schedules in Qatar.

6. Ensure efficient processing of urgent and sensitive cases. Ensure seamless processing in

CAS through proper handover with a designated back-up RSC staff member when out of the


7. Coordinate and provide support to USCIS Refugee Affairs Division officers in CAS on circuit

ride scheduling, file management, interpreter coordination, access permissions and other issues

as required

8. Collaborate with RSC MENA counterparts on processing and case issues while being aware

of relevant programme rules and guidelines and procedures for all programme activities,

including those related to scheduling pre-screening and adjudication interviews, preparing case

files and drafting Standard Operating Procedures.

9. Maintain and monitor confidentiality of all RSC matters to ensure programme integrity by

following the USRAP standards of conduct and IOM data protection rules. Take necessary

measures to prevent and mitigate fraud in RSC processing in Qatar.

10. As needed, organize, coordinate, and prepare travel on duty (TDYs) and short-term

assignments (STAs) of IOM staff members to Qatar. Resolve administrative and logistical

challenges related to their TDYs, including housing, transport, working space and work

equipment issues.

11. Ensure compliance of IOM staff members with necessary security measures, including those

required by the Staff Security Unit (SSU), UN Department of Safety and Security (UNDSS), and

the US Embassy in Qatar.

12. Represent RSC MENA at meetings as needed, including with high-level US and UN officials.

Prepare reports, briefings, background information, narratives, and statistical reporting as

necessary and required.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

  • Master’s degree in Social Science, International Relations, Regional Studies, or a related field
from an accredited academic institution with five years of relevant professional experience, or;

  • University degree in the above fields with seven years of relevant professional experience.

  • Supervisory or management experience within the USRAP, particularly in relation to RSC
activities such as field or sub-office management, circuit ride management, prescreening,

USCIS support and out-processing;

  • Experience working with high-profile, at-risk and sensitive program beneficiaries, and
experience with expedite systems.


  • Demonstrated proficiency with the START (USRAP Processing System);
  • Sound knowledge of program implementation and familiarity with IOM’s administrative,
financial, and business rules and practices;

  • Excellent computer skills and proficiency in spreadsheet and database applications;
  • Takes responsibility and manages constructive criticism;
  • Works effectively with all clients and stakeholders;
  • Promotes continuous learning; communicates clearly;
  • Takes initiative and drives high levels of performance management;
  • Plans work, anticipates risks, and sets goals within area of responsibility;
  • Displays mastery of subject matter;
  • Contributes to a collegial team environment;
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender

  • Displays awareness of relevant technological solutions;
  • Works with internal and external stakeholders to meet resource needs of IOM;
  • Delivers on set objectives in hardship situations;
  • Effectively coordinates actions with other implementing partners;
  • Works effectively with local authorities, stakeholders, beneficiaries, and the broader community
to advance country office or regional objectives.


IOM’s official languages are English, French, and Spanish.

For all applicants, fluency in English is required (oral and written). Working knowledge of Dario

or Pashto is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,

which may include written and/or oral assessments.


1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database


Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.

  • Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.

  • Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.

  • Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.

  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and

  • Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.

  • Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.

  • Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.

  • Strategic thinking and vision: works strategically to realize the Organization’s goals and
communicates a clear strategic direction.

IOM’s competency framework can be found at this link.


Competencies will be assessed during a competency-based interview.

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding


This selection process may be used to staff similar positions in various duty stations.

Recommended candidates endorsed by the Appointments and Postings Board will remain

eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in

the Professional Category of staff members. For this staff category, candidates who are

nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment,

accreditation, any residency or visa requirements, and security clearances. Subject to certain

exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or

after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No

late applications will be accepted.

How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment

system, by 18 May 2022 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment

system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to:

Posting period:
From 05.05.2022 to 18.05.2022

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,

processing, training or other fee). IOM does not request any information related to bank


Skills required

How To Apply

Please submit your application as instructed in the job advert or Apply from Company Website