Office Manager job from Congregation Emanu-El in Victoria, BC, Canada

About Us:

Congregation Emanu-El is a progressive, egalitarian Conservative synagogue in downtown Victoria. We’re a thriving Jewish community of over 250 member families. Congregation Emanu-El offers religious services, Hebrew School, adult education opportunities for religious, language, and cultural learning, and pastoral care within a warm and welcoming community.

We are looking for an experienced, organized, approachable, and professional Office Manager.

Job description includes but not limited to:

• Welcoming and scheduling Congregation members, guests, vendors, maintenance workers and visitors
• Setting up ‘Shul Cloud’ accounts and taking financial information for membership fees and donations
• Responding to general inquiries
• Receiving and distributing mail
• Preparing documents as requested by Rabbis and Administrator
• Organizing and overseeing the activities of office volunteers
• Maintaining and updating physical and electronic records as required
• Liaising with Administrator, Rabbi, Bookkeeper, Board
• General office administrative support such as file maintenance and database management

Key Qualifications and Qualities:

• Must have considerable office and reception experience performing similar duties.
• Proficient with Microsoft Word and Excel; able to learn new programs easily (our synagogue uses ShulCloud software--training will be provided
• Excellent interpersonal skills
• Demonstrates integrity and trust
• Organized, able to multitask, attention to detail
• Team player
• Familiarity with social media a plus (appropriate personal use is essential)
• Familiarity with Jewish culture, religion, and life-cycle events is an asset but not a requirement.

Benefits:

• 3 weeks’ holiday per year
• Parking downtown near the synagogue
• Extra holidays annually as per the Jewish Calendar
• Board approved COLA increase per year

We are looking for a long-term employee whose efforts will be warmly appreciated by synagogue staff, members, and visitors.

Please email your resume with a cover letter describing your related job experience and duties as well as your position within previous organizations. Please describe your work skills and your previous working relationships, and also how your personal qualities will suit this position.

We’ll reply to all applicants who apply with both a resume and a cover letter.

Thank you for your interest.

Part-time hours: 20 hours per week

Job start date: 14 June

Job Types: Part-time, Permanent

Salary: $21.50 per hour

Schedule:

Tues/Wed/Thurs with some flexibility possible

Job Types: Part-time, Permanent
Part-time hours: 20 per week

Salary: $21.50 per hour

Benefits:

• On-site parking
• Paid time off

Schedule:

• No weekends

COVID-19 considerations:
You will have a designated personal work space and we can ask people to wear a mask when they enter the office. To protect vulnerable members of our community, all staff needs to be vaccinated. We have a strong COVID committee.

Ability to commute/relocate:

• Victoria, BC: reliably commute or plan to relocate before starting work (required)

Application deadline: 2022-06-03
Expected start date: 2022-06-14