Executive Assistant To Partner (stockholm) job from Rothschild & Co in Stockholm, Sweden

Tuesday 15th, March 2022

Rothschild & Co

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Stockholm

Full-Time

Administration / Secretarial

Rothschild & Co is a reputed company based in London. We are looking for talented professional from the field of Administration / Secretarial to join our team as Executive Assistant To Partner (stockholm).

About us

As one of the world's largest independent financial advisory groups, we know that it takes a distinct perspective to make a meaningful difference to our clients’ business and wealth.
Rothschild & Co is a global and family-controlled group. We provide M&A, strategy and financing advice, as well as investment and wealth management solutions to large institutions, families, individuals and governments, worldwide.

Having been at the centre of the world's financial markets for more than 200 years we can rely on an unrivalled global network of more than 3,800 talented employees and a track-record of outstanding execution with 50 offices around the world.

Our integrated global network of trusted professionals and decision makers around the world provide in-depth market intelligence, meaning we can be closer to current issues than any other global financial institution in our core markets.

It is this scale, local knowledge and intellectual capital that allow us to provide a distinct perspective and effective long-term solutions for our partners.

Job Title: Executive Assistant, Partner Level

Division: Global Advisory

Location: Stockholm

Responsibilities

  • Diary Management:
  • Taking responsibility for the smooth running and successful delivery of meetings and other events including attendees. papers, logistics (e.g. travel, video conferencing, other technical requirements)
  • Acting as a “gatekeeper” – ensuring that their diary is an accurate reflection of commitments that they intend and are able to meet
  • Anticipating and proactively resolving issues in advance e.g. conflicting meetings
  • Thinking ahead, informing others of changes to schedule e.g. meetings running late
  • Organising client dinners/entertainment and in-house lunches
  • Composing routine correspondence where appropriate

Travel :

  • Responsible for organising all necessary hotel and travel arrangements (international and domestic) as required, including foreign currencies, hotels etc.
  • Having regard for other meetings, time zones, transfer times etc.
  • Responsible for accurately preparing travel itineraries which include contact details, key addresses etc. and any relevant documents

Communication:

  • Answering the telephone in a professional manner, taking accurate telephone messages, and dealing with them in an appropriate and timely manner
  • Managing voice-mail messages, providing a summary of calls and, if appropriate, liaising with colleagues in their absence
  • Managing e-mail communication – flagging urgent requests and following up as necessary
  • Ensuring that both internal and external mail is dealt with promptly, with prioritisation of incoming papers and requests as appropriate and prompt distribution
  • Screening telephone calls. Ensuring that all calls and oral communications are appropriately recorded and dealt with without delay
  • Through regular contact, building good working relationships with secretaries and clients, industry and senior management in other organisations, and Rothschild offices

Administration :

  • Reconciling expenses and claims promptly and accurately
  • Collating information for client invoices as requested
  • Maintaining an up-to-date filing system, ensuring easy retrieval of information and archiving of files as and when needed

Other:

  • Providing assistance with personal admin in relation to Partner and their family. Including but not limited to, private events, household management, personal trips
  • Any other duties that are within the employee's skills and abilities whenever reasonably instructed
  • Undertaking specific projects as requested

Experience, Skills and Competencies Required

  • Advanced knowledge of Outlook
  • Advanced knowledge of Microsoft Word, PowerPoint and Excel, MS Teams, use of Workday desirable but not essential
  • Excellent interpersonal skills – to communicate clearly and effectively at all levels within the Bank globally and externally
  • Ability to maintain high level of confidentiality in respect of information/documents/projects being produced/undertaken
  • Ability to manage several projects simultaneously, whilst achieving consistently high standards of accuracy, detail and deadlines
  • Proactive attitude with the ability to act with good judgement and common sense on a day-to-day basis regarding assigned and ad hoc duties
  • Self-motivated, highly productive, reliable with a flexible attitude

Skills required

How To Apply

Please submit your application as instructed in the job advert or Apply from Company Website