11 - Admin Assistant job from Support Shepherd in Manila, Philippines

BACKGROUND OF THE COMPANY

Bootstrapped in 2008, we have been a profitable and growing game studio for over a decade. With hits like Free Rider HD and Mob Wars LCN (Top 100 grossing app on Facebook), and our recently released Idle Distiller we hope to contribute to the world by connecting people through play. Locally owned and headquartered in downtown Victoria, BC, we believe in giving small teams of talented people challenging problems and getting out of their way. That’s why we look for the best and brightest to join our team; people who have talent, vision, and commitment. Check out this article If you'd like to get some insight into our hiring process, our employee manual to understand how and why we do things the way we do, and this fun little video for an intro to the team!

• 2021 Best Workplace™ in British Columbia

• 2020 Best Workplaces™ in Canada – Less than 100 employees 2020 Best Workplaces™ for Inclusion

• 2020 Best Workplaces™ for Mental Wellness 2020 Best Workplaces™ in British Columbia

• 2019 Great Place to Work - British Columbia

• 2019 VIATEC Employer of the Year - Finalist

• 2018 VIATEC Company of the Year (11-49 Employees) - Winner

• 2018 VIATEC Employer of the Year - Finalist

• 2017 VIATEC Company of the Year (11-49 employees) - Finalist

• 2014 VIATEC Employer of the Year - Winner

• A results-driven company with a compassionate culture

• Health, dental and vision benefits

• Uncapped profit share program

• Opportunity to work on game projects that are enjoyed by millions of players worldwide!

• Ability to make a difference. Have an idea? Talk directly with leadership about it instead of running through layers of bureaucracy

*The company is an equal opportunity employer and considers qualified applicants without regard to race, gender, sexual orientation, gender identity or expression, genetic information, national origin, age, disability, medical condition, religion, marital status or veteran status, or any other basis protected by law*

ABOUT THE ROLE

The company is looking for an Administrative Assistant to support our growing team and ensure a tightly run ship. This position is open to either part-time or full-time hours. The first goal of this position will be to support our existing team and processes. You will be working with the People Ops team to manage expenses and purchasing, help plan events, as well as maintain and improve daily processes. This position is well suited to someone who is self-motivated, is able to work autonomously, and has a high level of ownership over their work.

SPECIFIC DUTIES AND RESPONSIBILITIES

In the first month:

• Order and track equipment
• Manage expenses and purchasing
• Support the People Ops team with onboarding new hires: ordering equipment, software setup, purchasing, and tracking

In the first 3 months:

• Coordinate and manage budgets and purchasing with staff, vendors and the finance team
• Identify and mitigate points of friction in day-to-day business procedures
• Event management support. You’ll be responsible for supporting and coordinating events both great and small (lunches, parties, team off-sites, etc)
• Be a reference point for our team; thus, you must be great at communication - across teams, departments and up the chain

Within the first year there are the opportunity to:

• Support our Social Committee

• Support and Manage Onboarding processes

• Help with hiring and recruitment (screening resumes, applicants etc.)

• Understand and uphold our company culture and the values of our organization

QUALIFICATIONS:

Need to Have:

• Associate Degree/Bachelor’s Degree focused in Office Management/Business related field

• Organizational skills and MAJOR attention to detail

• 2+ years of experience in either office management, administration, or customer service Exceptional communication skills (written and verbal)

• Proficiency in Google Suite (or similar applications) -- especially in Google Sheets (or MS Excel application)

• Familiar with the following (or similar) software: zoom, slack, It'd be a big plus if you have: Previous experience in a startup environment

• Experience with ensuring compliance around licensing laws, health and safety, and other statutory regulations

Working Hours : Mondays to Fridays; Flexible working hours; with overlapping core hours of 10:00AM to 3:00PM (PST)

Holidays : PH Holidays

Job Types: Full-time, Permanent

Salary: Php40,000.00 - Php70,000.00 per month

Schedule:

• 8 hour shift

Application Question(s):

• Are you proficient in Google Suite (or similar applications) -- especially in Google Sheets (or MS Excel application)?

Experience:

• Administrative Assistant / Office Management or Admin: 2 years (Required)

Language:

• Proficient English (Required)